The venue provides the following:
1. Open and Airy to accommodate creative set up. Street Level. Some may be multi-level. Easy access to public transportation, near street parking.
2. Wifi
3 Bathrooms
4. Fitting Room
5. Guest Lounge
EVENT DETAILS:
New York Venue: Hook Studios (Indoor)
Location Address: 76 Verona Street, Brooklyn, New York, 11231
Sunnyvale Venue: Cityline Sunnyvale (Redwood Square- Outdoor venue)
Location Address: 241 S Taaffe St Suite 180, Sunnyvale, CA 94086
Oakland Venue: Bloc 15 (Indoor)
Location Address: 252 2nd St, Oakland, CA 94607
San Francisco Venue: Fort Mason Center (Indoor)
Location Address: 2 Marina Blvd, San Francisco, CA 94123
Nashville Venue: TBA
Location Address: TBA
Atlanta Venue: The West Venue (Indoor)
Location Address: 1710 Defoor Ave. NW Atlanta, GA 30318
Note: Venue location subject to change. Vendors will be notified immediately upon change of venue via Email.
General Event Times:
Set up: 10am-11:45
Shopping hours: Noon-5PM
Sunday Funday Event Times:
Set Up: 1-3pm
Public Hours: 3p-8pm
Evening/Night Market Event Times:
Set Up: 2-4pm
Public Hours: 4p-9pm
EVENT GUIDELINES:
-
Event management reserves the right to refuse the application of any company or individual
-
Event management reserves the right to amend or change these guidelines at any time
-
Your spot is not secured until you are paid in full. Once payment is confirmed, Terms and Conditions are binding unless otherwise waived in writing.
-
Event management reserves the right to change setup and/or Event times due to weather or any other unforeseen conditions
EVENT IS RAIN OR SHINE
-
Absent extreme, severe weather, the Event will not be cancelled
-
The decision to cancel the Event is at the sole discretion of Event management
-
Weather can be un-predictable, it is the responsibility of the Vendor to monitor the weather and check in with Event management if they are unsure of how the Event may be impacted
-
Refunds will not be issued due to event cancellation.
Application Process:
Application Deadlines:
Applications close 2 weeks before event dates or until fully booked.
We do not require Vendors to possess licenses and permits to operate in any of our event locations to be considered as a vendor at any of the Pop-up event locations.
However, It is the responsibility of the individual business to obtain appropriate licenses or permits, collect sales tax and pay: federal, state and local taxes, and comply with all applicable rules and regulations.
Note if the venue requires specific permits, these requirements will be communicated to you. Vendors are responsible for obtaining permits.
Cityline, Sunnyvale, CA Food/Beverage Permits: Please complete and submit the temporary food facility form here. Sponsor details will be provided 1-2 weeks prior to the event.
San Francisco Food & Beverage:
Any vendor handling food will need to make sure they adhere to the requirements on the National Park Service - Office of Health and Safety Temporary Food Events Requirements Checklist, which is on pages 4-6 (linked here). The checklist specifies how meats and items should be stored and the required heating temperature that cooking devices must be able to heat the food. Also, the Temporary Food Event - VENDOR PERMIT APPLICATION (linked here) allows each vendor to specify if the food will be cooked on site.
The vendor should also fill out the Fire Permit (linked here) to confirm how they will be heating up the food, as special permits are required for electric or open flame cooking. Sterno, hot boxes, and electric hotplates are allowed inside, but all cooking and heat source arrangements must be pre-approved via the fire permit document. Propane tanks and charcoal grills are prohibited inside the buildings, but may set up outside, with prior permission.
Application Qualifications:
-
Small to Medium Size business in the Food, Style or Drink Space
-
On trend products or service
-
Positive attitude
-
Willingness to complete vendor application
-
Co-promotion of the event
-
Willingness to comply with Rules, Regulations and Rental Agreement
Note: SSE does not accept Multi-Level Marketing companies (MLM)
SSE provides the following experience for each vendor:
- Vendor space (date and size selected during application)
- Wifi
- Digital Brand promotion
* SSE rents tables and chairs for a fee (see price list/application) Tables are 4x30 in size.
Submission of the vendor application does not mean the brand has been accepted for the requested date. You will be notified of your application status within 1-7 business days of your submitted application (Monday through Friday). If there is any reason your application is rejected your fees will be returned to you less the application fee. Space availability is limited, we recommend applying when ready to pay. SSE can not hold or extend unconfirmed vendor spaces. Spaces are not confirmed until payment is received.
Payment:
Click here for current price list.
-
Payment is due during the registration process. Registration is not complete until payment is received.
-
You will receive an auto-confirmation e-mail once your application is submitted.
-
Within 1-7 business days a Welcome e-mail will be sent to confirm your use of an assigned space and applicable rentals during the dates selected.
Rental fees are non-refundable/non-negotiable. If your application is not accepted your fees will be returned less the application fee.
*Sip Shop Eat does not guarantee sales. We provide the pop up space, brand promotion, a network of like minded vendors, and a unique selling experience. The outcome of your specific sales experience is beyond our control. We do believe Pop Up Shops are an amazing way to receive real time feedback about your brand, network with like minded entrepreneurs and make some sales. We can not offer a refund if you did not make sales.
RULES & REGULATIONS
When you submit your Application, you acknowledge having read and reviewed the linked Vendor Space Agreement (the “Vendor Agreement”) and Collective Market Rules and Regulations (the “Rules and Regulations”), which set forth the terms and conditions applicable to merchants at the Collective market, i.e. operating hours, permitted merchandise and onsite services. The Vendor Agreement and Rules and Regulations shall automatically become a binding legal agreement between you and Sip Shop Eat LLC upon your acceptance of this offer by your payment of the Space Rental Fee. Do Not Pay The Space Rental Fee If You Do Not Agree To Be Bound By The Terms Of The Vendor Agreement And To Rent Booth Space For The Term.
SET UP:
We make the floor plan a few days prior to Pop-Up market based on the particular mix of merchants booked. We will do our best to accommodate any special requests, but do not guarantee a particular type of space or location at the market.
-
Vendors must check in with staff prior to setting up to receive their assigned space
-
Special space requests will be assigned on a first come first serve basis.
-
Vendors must bring their own setup, tables, chairs, (unless rented), racks, lamps, and extension cord (supplies may be provided upon request with advance notice. Please make us aware of your needs.)
-
For outdoor spaces, vendors should come properly prepared to withstand any weather conditions throughout the course of the Event
-
Your space must be set up and ready by Event start time
-
If you arrive after Event start time, you will not be allowed on the property and you forfeit your fee
BREAKDOWN:
If you are selling with us on the next market day, you can leave your booth set-up when you leave. We suggest covering it with a plastic sheet. If you are not selling with us on the next market day, please begin packing out no earlier than 30 minutes before the event ends. Please be sure take all belongings with you when you leave the market.
-
Breakdown may begin 30 minutes before Event end time and not before
-
Vendors who leave prior to closing will not be allowed to sell at future events;
PROMOTION
Our marketing includes a mixed methods such as PR, advertising, social media and more. Sip Shop Eat invests a substantial portion of income in our marketing efforts in order to spread the word, invite the public thereby increasing opportunities for success at each marketplace. We create flyers, and secure partnerships with publications, apps, local and national news media. We also rely on the brands we partner with to promote to their fans as well- it takes a village. Brands that are not willing to promote their participation will not be considered for participation.
Prepared Foods, Meals, Baked Goods or Ready Drinks:
Prepared Foods, Meals, Baked Goods or Ready Drinks vendors are defined as vendors serving hot meals, baked goods, and edible treats, hot or cold beverages. Food Only vendors are welcome to take advantage of reduced vendor fees during the application process. If this special pricing is selected during the application process, Sip Shop Eat requires that 10% of gross vendor sales are remitted to Sip Shop Eat within 7-10 business days following the event. Sip Shop Eat admin will reach out to each Food/Beverage vendor approximately 5 business days after the event to request an overview of gross sales. Vendors will then be invoiced for the remittance of 10% of gross sales. Vendors who prefer not to remit 10% of gross sales post event should choose standard booth pricing.
WHAT TO BRING(*) indicates required
-
*Table Cloth- Cloth only NO PLASTIC
-
*Email sign-up list
-
*Adequate signage – we encourage that the name of your brand be displayed in and/or on your booth.
-
Table/Racks/Shelving (if not rented)
-
Chair(s)(if not rented)- NO BEACH OR CAMPING CHAIRS
-
Business Cards
-
Credit Card Reader (Square provides free credit card processors for small business, find out more)
-
Change
-
Snacks and water
-
Positive Vibes
-
10x10 Tents must have a white top tent or Branded Tent
Selling success:
-
Engage with your customers, even when it’s slow! Each person that passes through is a potential customer. Say Hello, start a conversation and share the story behind your collection.
-
Collect Emails! Email marketing is one of the most powerful sources of marketing these days. Get that data!
-
Positive thoughts = Positive reality. Stay positive.
-
Network! Believe it or not, some businesses thrive off of pop-ups. Connect with your peers and build community!
The outcome of each brand's experience is beyond our control. We do believe Pop Up Shops are an amazing way to receive real time feedback about your brand, network with like minded entrepreneurs and make some sales. We can not offer a refund if you did not make sales.
CONTACT INFO
We're looking forward to a great event! Thank you for partnering with us.
For questions, email us at sipshopeatmarket@gmail.com